Privacy policy – Appendix I

Suppliers

 

What information do we collect, hold and process about you?

 

We process the following personal data about sole traders and partners in partnerships who supply us with goods and services:

  • Name
  • Phone number
  • Email address
  • Address
  • All communications from you by email or post
  • Contracts with your name on
  • Transactional data: ie details of goods and services purchased from you and payments made
  • Bank details

 

We also collect the following personal data about employees of companies who supply us:

  • Name
  • Phone number
  • Email address
  • Address
  • All communications from you by email or post
  • Contracts authorised by you with your name on

 

 

Why do we collect and process it?

 

We use this data to effect the purchase of goods and services.

 

 

The lawful bases for this processing are those of:

 

Performance of or the entry into a contract; and

Compliance with legal obligations.

 

Third parties with whom we share this information (please also see section in the main body of the privacy notice entitled ‘With whom do we share your personal data?’)

We use the following data processors to process your data on our behalf (this list is not exhaustive):

  • Microsoft – provides our email service (Outlook)
  • Mimecast – provides our email archive service
  • Datto – provides a cloud-based back-up service for data stored on our server
  • Xero – cloud-based accounting system
  • Bank – for payments to you

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