Privacy policy – Appendix D

Agency applicants

What information do we collect, hold and process about you?

You may contact us about a property we are marketing either via the website, email or phone and we will collect and process your name and contact details as described in the section called ‘Individuals who contact us either via our website or by email, phone, letter or otherwise’. We may also obtain this information from Rightmove.

In addition, if you make an offer on a property, we may process the following information:

 

Information required to perform any required anti-money laundering checks for our regulated services:

  • Date of Birth
  • Nationality
  • Country of Residence

 

Supporting information to verify your identity and address

  • Outcome of identity searches and anti-money laundering due diligence
  • Your agents’ details eg those of your lawyer
  • Documents such as Heads of Terms which may contain your name

 

Why do we collect and process it?

 

We will use this data in order to:

Enter into and perform the contract agreed with our client whose property we are marketing including carrying out anti-money laundering checks;

Send you, with your consent, details of other properties which may be of interest to you; and

Send you updates of this privacy notice.

 

The lawful bases for this processing are those of:

 

Performance of or the entry into a contract;

Compliance with legal obligations;

Legitimate interest which is not overridden by your interests or fundamental rights and freedoms; and

Consent

 

Third parties with whom we share this information (please also see section in the main body of the privacy notice entitled ‘With whom do we share your personal data?’)

In addition to the third parties mentioned in the section on ‘Individuals who contact us’ we may share your data with the following third parties (this list is not exhaustive):

  • Credit checking agencies – we currently use CreditSafe
  • Solicitors

 

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